Visitor Management Systems

Best Visitor Management System

VISITOR MANAGEMENT SYSTEMS

visitor management systems refers to tracking the usage of a public building or site. By gathering increasing amounts of information, a Visitor Management System can record the usage of the facilities by specific visitors and provide documentation of visitor’s whereabouts.

Proponents of an information rich visitor management system point to increased school security as one substantial benefit. As more parents demand action from the schools that will protect children from sexual predators, some school districts are turning to modern visitor management systems that not only track a visitor’s stay, but also check the visitor’s information against national and local criminal databases

Computer visitor management systems

Basic computer or electronic visitor management systems use a computer network to monitor and record visitor information visitor management systems.

An electronic visitor management system improves upon most of the negative points of a pen and paper system. Visitor ID can be checked against national and local databases, as well as in-house databases for potential security problems. With the help of a Visitor Management System you not only reduce the use of paper pen but it also helps you keep everything organized either it’s check-in, check-out time of visitors or pre-inviting the visitors for an appointment.

visitor management systems software as a service

Another alternative to visitor management software is an on-line, web-based visitor management system offered as a service. SaaS visitor management software for schools allows administrators to screen visitors upon entrance, often checking for sex offender status, and restrict access to unauthorized entrants.[9] SaaS visitor management software for the real estate industry allows landlords and managers to remotely control and monitor access rights without the need to pass physical keys and key-cards to new tenants. visitor management systems SaaS visitor management software for commercial offices allows facilities managers to automate their building’s reception area with advocates of this type of system claiming a variety of benefits, including both security and privacy. Many modern SaaS visitor management systems are tablet-based apps, and are thin client solutions operating software as a service in the cloud

visitor management systems on smart phones

Smart phone-based visitor management system work similar to a web based system, but hosts can get real-time notifications or alerts on their device. Hosts can allow or deny visit to guest based on their interest or availability.

Smart phone-based visitor management systems also enable features like automatic and touchless sign-in using technologies that include QR codes and geofencing.

Visitor Management Systems Access control

Geographical access control may be enforced by personnel (e.g., border guard, bouncer, ticket checker), or with a device such as a turnstile. There may be fences to avoid circumventing this access control. An alternative of access control in the strict sense (physically controlling access itself) is a system of checking authorized presence, see e.g. Ticket controller (transportation). A variant is exit control, e.g. of a shop (checkout) or a country.

The term access control refers to the practice of restricting entrance to a property, a building, or a room to authorized persons. Physical access control can be achieved by a human (a guard, bouncer, or receptionist), through mechanical means such as locks and keys, or through technological means such as access control systems like the mantrap. Within these environments, physical key management may also be employed as a means of further managing and monitoring access to mechanically keyed areas or access to certain small assets.

visitor management systems Physical access control is a matter of who, where, and when. An access control system determines who is allowed to enter or exit, where they are allowed to exit or enter, and when they are allowed to enter or exit. Historically, this was partially accomplished through keys and locks. When a door is locked, only someone with a key can enter through the door, depending on how the lock is configured. Mechanical locks and keys do not allow restriction of the key holder to specific times or dates. Mechanical locks and keys do not provide records of the key used on any specific door, and the keys can be easily copied or transferred to an unauthorized person. When a mechanical key is lost or the key holder is no longer authorized to use the protected area, the locks must be re-keyed.

visitor management systems Electronic access control uses computers to solve the limitations of mechanical locks and keys. A wide range of credentials can be used to replace mechanical keys. The electronic access control system grants access based on the credential presented. When access is granted, the door is unlocked for a predetermined time and the transaction is recorded. When access is refused, the door remains locked and the attempted access is recorded. The system will also monitor the door and alarm if the door is forced open or held open too long after being unlocked

Access control system operation visitor management systems

When a credential is presented to a reader, the reader sends the credential’s information, usually a number, to a control panel, a highly reliable processor. The control panel compares the credential’s number to an access control list, grants or denies the presented request, and sends a transaction log to a database. When access is denied based on the access control list, the door remains locked. If there is a match between the credential and the access control list, the control panel operates a relay that in turn unlocks the door. The control panel also ignores a door open signal to prevent an alarm. Often the reader provides feedback, such as a flashing red LED for an access denied and a flashing green LED for an access granted.

visitor management systems The above description illustrates a single factor transaction. Credentials can be passed around, thus subverting the access control list. For example, Alice has access rights to the server room, but Bob does not. Alice either gives Bob her credential, or Bob takes it; he now has access to the server room. To prevent this, two-factor authentication can be used. In a two-factor transaction, the presented credential and a second factor are needed for access to be granted; another factor can be a PIN, a second credential, operator intervention, or a biometric input.

Access Control System